Spark.work × SayNine: Streamlining Recruitment and Time-Off Management
“Spark.work makes managing recruitment and time off simple and stress-free.”
Talent Acquisition Specialist
SayNine is a fast-growing creative and marketing team where speed, collaboration, and clarity are essential. As the company scaled, its people operations needed to keep up — without adding complexity or administrative overhead.
Creative / Marketing
Armenia
Diana Aghumyan, Talent Acquisition Specialist
Before Spark.work: Growing Pains in Recruitment and Time-Off
As SayNine expanded, recruitment quickly became difficult to manage. Candidate information was tracked in Google Sheets, which worked at first but became increasingly time-consuming and error-prone as hiring volume grew. Data was scattered, collaboration required constant manual updates, and visibility across the hiring pipeline was limited.
“The biggest challenge was keeping candidate information organized,” recalls Diana Aghumyan. “Google Sheets worked in the beginning, but it became tedious and prone to mistakes.”
At the same time, time-off management was handled without a dedicated system. Requests, approvals, and availability tracking lacked transparency, occasionally leading to scheduling conflicts and unnecessary back-and-forth.
Discovering Spark.work
SayNine began looking for a platform that could bring structure to both recruitment and time-off management — two processes that had become difficult to manage manually.
Spark.work stood out for its simplicity and usability.
“Spark.work is very easy to use and helps us manage different tasks like vacation approvals,” says Diana.
“The support team is always available and responsive whenever we face any issues.”
From the start, Time-Off Management proved to be one of the most immediately valuable tools, delivering clarity and speed to a previously fragmented process.
Results & Impact
Faster, Clearer Time-Off Management
With Spark.work in place, time-off requests and approvals became significantly more efficient. Everyone on the team now has clear visibility into who is off and when, reducing confusion and improving planning.
“It’s made managing time off so much easier,” Diana explains.
“Everyone has visibility, and approvals are quick.”
Result:
Structured, Collaborative Recruitment
Spark.work centralized SayNine’s recruitment process, giving the team a single space to track candidates, collaborate internally, and manage communication more effectively.
“Our recruitment process is about 40% faster, and candidate tracking is finally simple and organized,” Diana shares.
Candidates also benefit from a smoother, more consistent experience throughout the hiring journey.
Result:
Overall Efficiency
By removing manual work and scattered tools, Spark.work helped SayNine simplify core HR processes and focus more on people — not paperwork.
“Spark.work makes managing recruitment and time off simple and stress-free,”
Looking Ahead
SayNine plans to expand its use of Spark.work by adopting additional modules to further optimize people operations.
“Yes, definitely,” Diana confirms. “We’re already seeing the difference, and we plan to use even more Spark features.”
Diana also shared feedback for future enhancements, including:
- Daily-based vacation accruals for more precise tracking
- The ability for employees to request time off beyond their current balance, with temporary negative balances when needed
Key Takeaways
- Recruitment is 40% faster with centralized tracking and collaboration
- Time-off approvals are 70% faster, with full team visibility
- HR processes are clearer, more structured, and easier to manage
- Spark.work’s support team is consistently responsive and solution-oriented
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Talent Acquisition Specialist
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Designed for Teams That Move Fast
When hiring and availability are clear, teams spend less time coordinating and more time creating.